Paralegal

Grimaldi Law Firm seeks a Paralegal for Estate Planning to support attorneys with wills, trusts, powers of attorney, and related real estate matters. Responsibilities include drafting and reviewing estate planning documents, preparing probate and trust administration filings, coordinating with title and real estate files, managing client intake and communications, organizing case files, and maintaining calendars and deadlines. The role requires strong attention to detail, excellent written communication, proficiency with legal software, and the ability to manage multiple matters in a fast-paced, client-focused environment.

Responsibilities

• Draft wills, trusts, powers of attorney, and related estate planning documents.
• Prepare and file probate and trust administration pleadings and forms.
• Coordinate estate planning matters with real estate and title files.
• Manage client intake, scheduling, and regular communications.
• Organize and maintain electronic and physical case files.
• Track deadlines, hearings, and signing appointments on firm calendars.
• Conduct basic legal and factual research as needed.
• Review documents for accuracy, completeness, and compliance with Florida law.
• Assist with execution of estate planning documents and notarization.
• Collaborate with attorneys and staff to ensure timely, proactive client service.

Required Skills

• Estate planning document preparation
• Drafting wills and trusts
• Probate filings
• Trust administration support
• Real estate and title coordination
• Legal research
• Document review and proofreading
• Case and file management
• Client communication
• Legal practice management software