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Job details
 
Company: The Opportunity Network
Job Title: Executive Assistant to the CEO
Job Category: Education/Library
Job description:  
Executive Assistant to the CEO

Reports to: Founder and CEO
Status: Full-time Exempt
Start Date: Fall 2017


The Job
The Opportunity Network is seeking a top-performing, highly motivated Executive Assistant to the CEO to perform a range of administrative functions to maximize the CEO’s time and effectiveness. A unique opportunity to work closely with a dynamic social entrepreneur and the rest of the organization’s leadership, the Executive Assistant will play an integral role in executing day-to-day operations in a high-growth environment. The candidate will coordinate with the development, program and administrative teams on a range of activities.

The Organization
Founded in 2003, The Opportunity Network seeks to equal the playing field for students from underserved high school by supporting them on the path to college and career opportunities. We believe that influential networks are an essential ingredient for success, so we take an innovative approach by underscoring the power of personal connections and professional relationships as vital complements to smarts, skills, and work experience. Through our programming, which includes networking training, career exposure events, summer internships, and college counseling, our students thrive in college and careers.

The Person
The ideal candidate will personally connect to the important work we do and value diversity, equity, and inclusion (DE&I) across the organization. The candidate will demonstrate DE&I values by actively participating in all organizational-wide learning sessions and self-reflection as well as working with others to enact changes that contribute to meeting the organization’s DE&I goals. The candidate should possess outstanding professionalism and discretion, organization and attention to detail, energy and initiative, the ability to prioritize and complete a variety of tasks on time, and a willingness to work on a wide range of assignments.

Responsibilities
Administrative support for the CEO

Operations and Logistics
Arrange and oversee intricate travel arrangements and preparation
Coordinate objectives and gather necessary materials for internal and external meetings so CEO is prepared for each meeting
Assist in the management of the daily operations of the office of the CEO including arranging deliveries, updating contacts, and conducting research
Work in partnership with the Office Manager to ensure office policies are generated, updated, and followed

Calendar Management
Create and manage scheduling strategy to optimize CEO’s effectiveness o Ensure priorities are managed; daily and long-term requests are addressed
Anticipate the CEO’s needs and proactively bring together appropriate people and other resources to support the CEO in addressing issues

Expense Management
Manage and submit monthly expense reports for the CEO and COO

Constituent Communication and Support
Manage all-staff organizational communications on behalf of CEO, including taking notes, drafting
memos, creating agendas, and coordinating feedback from staff to the CEO’s office
Interface with Board of Directors, manage board correspondence and communication, and track
quarterly board meeting RSVPs and attendance
Maximize efficiency for C-Suite management team

External Relations
Support the development of a variety of external communications on behalf of the CEO, such as
correspondence with peer organizations, our PR firm, conference organizers, etc.
Prepare CEO for internal and external meetings and conduct follow-up on the CEO’s behalf
Research in advance of press and speaking opportunities

Special Projects
Support the Program and Development teams in event planning, especially for annual benefit
Play an active “citizenship” role in organization-wide initiatives across functions

Salary
Commensurate with experience, plus benefits including 401K and retirement matching, and generous paid and sick time off.
Skills:  
Qualifications

The successful candidate will possess the following assets and attributes:

Bachelor’s degree from a U.S. accredited college/university
Prior experience in a fast-paced, high-standards environment
Commitment to The Opportunity Network’s mission and to the social change sector
Personal dedication to the quality of work produced
Maturity, professionalism, poise, and excellent judgment
Superior organizational skills and detail-orientation Strong customer-service orientation
Proven ability to juggle multiple projects and drive toward deadlines
Ability to foresee, identify, and resolve problems quickly and strategically
Excellent oral and written communication skills
Comfort in team-oriented environment based on open, transparent and continual communication,
information sharing and inclusive decision-making
Open to feedback and professional development
Capable of “managing up” to ensure deadlines are met
Integrity; respect for confidential information
Proficiency with Microsoft Word, Excel, and PowerPoint
Availability and flexibility to work some weeknights and weekends

How to Apply

Please send a resume and cover letter, including salary requirements and available start date, to

jobs@opportunitynetwork.org. Please put “Executive Assistant” in the subject line.

www.opportunitynetwork.org
Employment type:
  • Full Time
Salary Range: Unspecified
 
Other Information
 
Degree: Bachelors
Experience (year): 0
Job Location: new york - New York - USA
Zipcode: 10004
 
Post Date: 09/08/2017
 
Contact Information
 
Company: The Opportunity Network
Contact Phone: You must first register to view this information.
 
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