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Job details
 
Company: Sound Transit
Job Title: DIVERSITY PROGRAM SPECIALIST
Job Category: Other
Job Reference: 17-01179
Job description:  
Sound Transit
DIVERSITY PROGRAM SPECIALIST
Job #17-01179

SALARY: $60,904.00 - $76,130.00 Annually

OPENING DATE: 09/21/17
CLOSING DATE: 10/05/17, 5:00 PM

GENERAL PURPOSE:
Under general direction, is responsible for planning, organizing, and implementing assigned programs for the Diversity Division including the Title VI non-discrimination program as well as Minority, Women and Disadvantaged Business Enterprise (MWDBE), the Small Business Program (SBP), and Small Business and Disadvantaged Business Enterprise DBE Program. Assures compliance with applicable federal, state, and Agency regulations and guidelines in the accessibility and administration of contracting opportunities relative to programs; conducts outreach and represents the Agency to internal and external stakeholders in order to cultivate and facilitate active support of the programs; and administers Title VI relative to the investigation and resolution of complaints alleging prohibited discrimination.

ESSENTIAL FUNCTIONS:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
• Serves as lead for Agency compliance with Title VI; works with interagency teams to develop Limited English Proficiency program and Environmental Justice policies for Agency compliance with USDOT regulations; conduct training, investigate complaints and prepare Title VI submittals to Federal Transit Administration (FTA) including updates to the Title VI Plan.
• Plans, organizes, and implements assigned program contracting activities; reviews Diversity Analysis Worksheet (DAW) and determines goals applicable to procurement; presents Diversity Program requirements and coordinates networking/outreach component at Pre-Bid conferences; represents division at bid evaluation conferences to assure diversity requirements are properly evaluated and implemented
•  Assures compliance with federal, state, and Agency regulations and guidelines in the accessibility and administration of contracting opportunities for Diversity Division programs; develops mutually acceptable goals on contracts; calculates and administers goals in accordance with regulations and guidelines; participates in pre-bid meetings to deliver division requirements and vision and pre-construction meetings to solidify the division requirements with awarded contractor; and serves as division representative on Contract Evaluation Team.
• Monitors Prime/General contractor goal attainment relative to commitment and recommends corrective action when appropriate; trains contractor on Flow Down Language issues including prompt pay for contractors and subcontractors; conducts accurate administration of contract terms including commercially useful function (CUF), flow down language, prompt payment, and return of retained funds provisions; conducts site visits and attends contract progress meetings to track and monitor the participation of firms engaged on Agency contracts.
• Engages small business clients in development of their firms; provides technical assistance for small businesses; conducts mediations between small businesses and prime contractors to create a safe and open environment to air concerns and shared goals; encourages and assists small businesses in registering for Sound Transit's E-bid System; and develops and conducts small business specific presentations.
• Creates and conducts community outreach programs to build collaborative relationships with stakeholders that supports and expands the mission of the division; coordinates with Marketing and Communications Department to create a communications strategy and message for the Diversity Division; coordinates and facilitates networking sessions for small businesses and prospective prime contractors; creates presentations using various marketing media; and updates databases to reflect outreach activities.
• Performs special duties as assigned; plans, develops and conducts presentations for external stakeholder events; coordinates and facilitates participation of the Director of Diversity and/or Manager as well as selected Executive Leadership Team members in key high-profile external stakeholder events; and prepares Director for meetings and presentations before stakeholders, including researching issues, gathering data, preparing briefings, and developing written and audio-visual materials.
• Researches trends in the corporate, small business and DBE communities; researches and studies 'Best Practices' of multiple governmental agencies and corporate entities to assist in improving Agency programs; researches DBE trends in specific industries in order to ascertain the number/percentage of DBEs in a particular field; and coordinates and assists with the development of the Diversity Program Office Strategic Plan and Scorecard.

MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in public administration, business administration, accounting, management, or closely related field and four years of management/project management experience (directly related to the assignment) or closely related professional experience, which includes responsibility for contracts and compliance; OR an equivalent combination of education and experience.

Required Licenses or Certifications:
State of Washington Driver's License.

Required Knowledge of:
• Principles, practices and standards of diversity programs and functions and of industry principles and practices.
• State and federal regulations related to area of assignment.
• Agency policies, procedures, rules and regulations.
• Program/project management techniques and principles.
• Construction contracting policies, procedures and administration; as well as procurement and fiscal/budget policies and procedures sufficient to analyze reports and monitor contracts.
• Computer applications such as word processing, spreadsheets and statistical databases; methods and techniques for data collection; and reporting standards.
• Customer service methods and techniques including conflict management and problem solving/investigatory methods and techniques.
• Modern office procedures, methods, and equipment, including computers.
• Report preparation.

Required Skill in:
• Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and a variety of specialized reports.
• Establishing and maintaining effective working relationships with other division staff, management, vendors, outside agencies, community groups and the general public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
• Applying project management techniques and principles.
• Preparing and analyzing complex data and numerical computations and comprehensive reports.
• Responding to inquiries and in effective oral and written communication.

PHYSICAL DEMANDS/WORK ENVIRONMENT:
• Work is performed in a standard office environment.
• Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds; may occasionally be exposed to dangerous machinery, extreme weather, and physical harm.

The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.

Apply online: https://agency.governmentjobs.com/soundtransit/job_bulletin.cfm?JobID=1856557

We are an Equal Opportunity Employer and value workplace diversity. We seek to create an environment and culture that embraces the differences of our employees. You will find an exceptionally diverse group of people at Sound Transit with regard to culture, beliefs, communication styles, and life and work experiences.

All qualified applicants are considered in accordance with applicable laws prohibiting discrimination on the basis of race, religion, color, gender, age, national origin, sexual orientation, physical or mental disability, marital status or veteran status or any another legally protected status.
Skills:  
Employment type:
  • Full Time
Salary Range: Unspecified
Job Link: You must first register to view this information.
 
Other Information
 
Degree: Bachelors
Experience (year): 4
Job Location: Seattle - Washington - USA
Zipcode: 98104
 
Post Date: 09/22/2017
 
Contact Information
 
Company: Sound Transit
Contact Name: Sound Transit
 
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