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Job details
 
Company: Marriott Hotels
Job Title: Administrative Assistant - Omaha Gbl Sls&Ctmr Care Campus (16001PZ5)
Job Category: Administrative/Office/Clerical
Job Reference: 16001PZ5
Job description:  
It’s a powerful feeling, to belong. It’s inspiring people to do more than they thought they could. It’s leading the way by rolling up your sleeves to accomplish a common goal. It’s taking a passion and turning it into your vision. Belonging is what it feels like to work at Marriott. If this sounds like the place for you, join us.

The Omaha Gbl Sls&Ctmr Care Campus, located at 1818 North 90th Street, Omaha, NE, 68114 is currently hiring an Administrative Assistant.

Responsibilities include: Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

MAJOR FUNCTION:
The Administrative Assistant provides all National Group Sales Associates with administrative support, performing routine administrative tasks as needed to support day to day departmental functions.


MAJOR RESPONSIBILITIES:
• Access departmental voice mail messages and route to the correct department and/or associates.
• Create SFA files for all new leads from faxes and voicemail request and distribute accordingly.
• Access various promotional requests and respond as needed based in customer request.
• Request stock and mail sales kit information to clients as needed.
• Order and manage office paper supplies on an ongoing basis.
• Route and distribute incoming departmental mail.
• Update opportunity files in SFA based on PBL information.
• Preparation of all training materials prior to scheduled training classes.
• Maintain office machines, i.e. printers, copiers, and fax machines.
• Update and maintain departmental bulletin board information.
• Prepare and mail NGS introduction packets for new hotels.
• Prepare envelopes and labels for outgoing mailings.
• Facilitate all intra-departmental routing.
• Log and distribute all electronic faxes.
• Distribute all incoming Internet requests to the appropriate resource.
• Respond to questions from hotels regarding PBL reports.
• Act as a support team for all internal disciplines as needed based on workload.
• Complete period end reports representing Internet and voicemail volume.
JOB SKILLS/COMPETENCIES:
• General business equipment, including but not limited to fax machine, ten key, copy machine.
• Microsoft Office, SFA, Outlook, MARSHA, etc.
• Product knowledge of hotels both domestic and international.
• Ability to multi-task, strong time management and organizational skills.
• Ability to work independently requires minimal supervision.
• Communications
• Uses active listening to ensure effective interactions with others.
• Tailors message to appropriate audience.

PREVIOUS POSITION EXPERIENCE:
• Executive Assistant
• Sales Assistant – MHRS, RHRS, Courtyard
• Similar experience in external environment

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
• Associate is regularly required to sit
• Associate is occasionally required to stand and walk
• Associate must occasionally lift and/or move up to 10 pounds
• Specific vision abilities required by this job include close vision, distance vision and peripheral vision
• Specific hearing abilities required by this include ability to hear phone conversations clearly
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of required responsibilities, duties and skills of personnel so assigned.

**OMARC and/or WWR associates must transfer to the NGS unit located within the building.**

To submit your application for this job, please go to: https://marriott.taleo.net/careersection/2/jobdetail.ftl?job=16001PZ5

Marriott International is consistently recognized as an employer of choice around the globe by FORTUNE and Working Mother magazines, DiversityInc, Great Places to Work Institute, and the CRF institute among others. Visit our newsroom to learn more: news.marriott.com

Connect and network online with us:
www.facebook.com/marriottjobsandcareers
www.twitter.com/marriottcareers
www.linkedin.com/company/marriott-international
www.weibo.com/marriottcareers

Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.
Skills:  
Employment type:
  • Full Time
Salary Range: Unspecified
Job Link: You must first register to view this information.
 
Other Information
 
Degree: Unspecified
Experience (year): 0
Job Location: Omaha - Nebraska - USA
Zipcode: 68114
 
Post Date: 11/21/2016
 
Contact Information
 
Company: Marriott Hotels
 
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